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Grant number like: PG-51534-12

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Award Number Grant ProgramAward RecipientProject TitleAward PeriodApproved Award Total
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PG-51534-12Preservation and Access: Preservation Assistance GrantsValdosta State UniversityDigital Preservation Readiness Assessment1/1/2012 - 6/30/2013$6,000.00Deborah Davis   Valdosta State UniversityValdostaGA31698-0100USA2011Archival Management and ConservationPreservation Assistance GrantsPreservation and Access6000060000

A preservation assessment of the university's digital collections and the development of a digital preservation policy for over 500 gigabytes of material documenting the history of the university and the culture and folklife of southern Georgia in the 20th century.

The VSU Archives and Special Collections has thousands of digital files in varied formats. We have recently acquired our first 5 TB storage disk array and have begun to consolidate all files not currently on CD or DVD. This material includes some of our most popular collections, such as the South Georgia Folklife Collection, our East African Art and Artifact collection, and our indexes to newspapers and collections. Digital records are becoming critical to our archives. In the last six months, prior to our storage array acquisition, we lost over 80 GB of data from three external hard drives and four PC’s. While the storage array can help safeguard our data, we have no consistent policies and procedures for tracking materials, nor any overall strategy for digital preservation. Working with consultants from LYRASIS, we will conduct a digital inventory and then a digital preservation readiness assessment.