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Grant number like: PG-51534-12

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Valdosta State University (Valdosta, GA 31698-0100)
Deborah Davis (Project Director: May 2011 to October 2012)

Preservation Assistance Grants
Preservation and Access

[Grant products]

$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2012 – 6/30/2013

Digital Preservation Readiness Assessment

A preservation assessment of the university's digital collections and the development of a digital preservation policy for over 500 gigabytes of material documenting the history of the university and the culture and folklife of southern Georgia in the 20th century.

The VSU Archives and Special Collections has thousands of digital files in varied formats. We have recently acquired our first 5 TB storage disk array and have begun to consolidate all files not currently on CD or DVD. This material includes some of our most popular collections, such as the South Georgia Folklife Collection, our East African Art and Artifact collection, and our indexes to newspapers and collections. Digital records are becoming critical to our archives. In the last six months, prior to our storage array acquisition, we lost over 80 GB of data from three external hard drives and four PC’s. While the storage array can help safeguard our data, we have no consistent policies and procedures for tracking materials, nor any overall strategy for digital preservation. Working with consultants from LYRASIS, we will conduct a digital inventory and then a digital preservation readiness assessment.