Preservation Assessment and Planning for MAPR Research Center and Documentation Center

FAIN: PG-263619-19

Museo de Arte de Puerto Rico, Inc. (San Juan, PR 00940-1209)
Myrna Z. Perez (Project Director: May 2018 to present)

Development of a long-term preservation plan specific to the library and archives, physical relocation of collections, purchase of supplies, digital reformatting of VHS tapes, and preservation training for staff. The collection includes 1,998 books and audiovisual materials on visual arts and museology and approximately 1,100 archives of artists and exhibitions at the museum. In the days following Hurricane Maria (2017), the first floor of the museum building was flooded, resulting in structural damage and affecting 12 to 15 percent of these collections.

The Puerto Rico Art Museum looks to perform with the Preservation Assistance Grant: a Preservation needs assessment plan and the draft of a long-range preservation plan for care and sustainability of the library and archive collection (Center of Documentation and Curatorial Studies); to relocate the rest of the collection of the library from the 1st floor to the 5th floor together with the archives of the Center of Documentation and Curatorial Studies after the flash flood occurred on November 7, 2017 after hurricane Maria impacted; to purchase storage/preservation supplies as per final recommendations of the assessment plan; and to perform training on assessment, planning and preparedness for MAPR staff handling the library’s collection and archives.

Associated Products

Performance Final Report for the development of a long-term preservation plan (Report)
Title: Performance Final Report for the development of a long-term preservation plan
Author: PREPARED BY: DORILYN MORALES COLÓN, BBA MIS | Librarian of the MAPR Research Center
Author: REPORT PREPARED WITH THE NEEDS ASSESSMENT RESULTS FROM: Karin O. Cardona de Jesús | Archive and Lib
Abstract: The attached document is the progress final report with the need’s assessments and recommendation prepared by the contracted 'Archive and Library Educational and Professional Consultant' to incorporate in the institutional Emergency Plan.
Date: 04/30/2021

Disaster preparedness kit (Equipment)
Name: Disaster preparedness kit
Description: Acquisition of two 'Just-in-case Case Disaster Kit' which is a complete disaster preparedness kit with a in a medium size. Supplied as two boxes, no transit trolley. A vas variety of supplies need in one place, sealed to ensure items are not removed until required. The 34 piece kit comprised of 273 individual items, covering Personal Protective Equipment, Clean-up, Survey and Damage Recording, Illumination, Water Barriers and absorbent materials, and emergency tools. The kit has been created with the experience and support of conservators, curators, archivists, librarians and collection managers. The kit is designed to be used primarily by a 2 person team and provides a range of items to prevent further damage, document damage and then clean-up. The just-in-case disaster supplies kit is intended for use in small scale disasters such as flooding, exposure to elements or dust ingress. Each kit is sealed to prevent misuse of contents.
Location: In the Museo de Arte de Puerto Rico "Sala de estudio e investigación" library and the "Centro de docuentación y estudios curatoriales" archive.
Year: 2021

Digitalization of the vide recording: "Proyecto de restauración del edificio histórico del Museo de Arte de Puerto Rico" (Film/TV/Video Broadcast or Recording)
Title: Digitalization of the vide recording: "Proyecto de restauración del edificio histórico del Museo de Arte de Puerto Rico"
Writer: Museo de Arte de Puerto Rico
Director: Editor: Viguie Films, 1996-1998.
Producer: Museo de Arte de Puerto Rico
Abstract: Reformatting to digital of the video recording filming of the old Municipal Hospital before and during the restoration of the building. Front, side, aerial and interior views with and without comments. It includes some shots of the construction of the new building and the parking lot for the actual Puerto Rico Art Museum.
Year: 2021
Access Model: Available in digital, VHS and DVD at the museum library.
Format: Video
Format: DVD
Format: Other

Taller III Manejo de emergencias para colecciones: Materiales y Personal (Workshop III: Emergency plans for cultural entities, artistic organizations and their collections: Preparedness for protection of documents and equipment prior an emergency) (Public Lecture or Presentation)
Title: Taller III Manejo de emergencias para colecciones: Materiales y Personal (Workshop III: Emergency plans for cultural entities, artistic organizations and their collections: Preparedness for protection of documents and equipment prior an emergency)
Abstract: This training was part of a series of virtual conferences called "Planes de emergencias para entidades culturales, organizaciones artísticas y sus colecciones" (Emergency plans for cultural entities, artistic organizations and their collections) that the Alianza Cultural para Emergencias de Puerto Rico (ACEPR) is providing. This third conference is named "Personnel and materials" where the materials acquired in this project for emergency preparedness will be showcase as reference for the participants. It took place on April 29, 2021 with a total of around 42 participants from different cultural institutions around the country. The librarian is a volunteering member of the Cultural Alliance for Emergencies of Puerto Rico, ACEPR for its Spanish acronym. Organization with the mission of advice, inform and educate the public and private entities responsible for the management documentary, cultural and heritage assets in aspects such as planning, prevention, preparedness and response in case of emergencies that could threaten the well-being of the resources under their custody.
Author: Alianza Cultural para Emergencias de Puerto Rico
Date: 04/29/2021
Location: Virtual platform (Zoom)
Primary URL: https://www.youtube.com/watch?v=WCk7-wBp5YA
Primary URL Description: YouTube channel of the Alianza Cultural para Emergencias de Puerto Rico showcasing the recording of the Taller III / Manejo de emergencias para colecciones: Materiales y Personal (April 29, 2021).

---